July 21, 2023
min read
Written by: 
Nikolaus Hilgenfeldt
Ecommerce Growth

8 Customer Service Improvement Tricks for Ecommerce Growth

Are you running an online store and struggling to keep up with customer service? 

Do you feel like your customers are slipping away due to a lack of communication and mismanagement? 

You're not alone! 

When it comes to ecommerce, managing the customer experience remotely can be difficult.

And while brick-and-mortar stores have the advantage of direct communication, online stores must work harder to ensure customer satisfaction

As a result, customer service has become a crucial focus for ecommerce entrepreneurs as it determines whether one-time buyers will turn into loyal customers

But fear not! 

This article will discover the best tips and tricks to help you improve your customer service strategy and foster more streamlined ecommerce growth.

Keep reading to find out more!

Why Is Customer Service So Important?

Did you know that in the online world, customer service is one of the most significant factors in determining the customer's experience with your brand? 

We have all experienced it before - a negative encounter with customer service can leave a negative impression and alter our perception of a brand.

Thus, it is crucial for ecommerce stores to avoid negative customer interactions as they can have a significant impact on their business.

Plus, due to the high level of competition in the market, customers have numerous alternatives to choose from if they are unsatisfied.

That's why it's crucial to have top-notch customer service processes to:

✔️ Maintain competitiveness

✔️ Foster consistent growth

✔️ Boost sales from loyal customers

✔️ Raise awareness about your brand

✔️ Attract new customers

importance-of customer-service

And don't think you can just rest on your laurels - over 65% of people expect more from customer service teams than they did just 5 years ago. 

So, it's important to continuously enhance your systems to ensure that customers feel valued and heard

This will ultimately lead to a better overall experience for customers purchasing from your store.

Besides, nurturing existing customers is more cost-efficient than constantly acquiring new ones.

And now, let’s find out what you can do to improve customer service to boost those sales.

8 Ways to Improve Customer Service to Boost Sales

Clearly, any ecommerce store can benefit from investing in its customer service practices. 

And to build and maintain customer satisfaction and loyalty, it is essential to offer timely and effective support and guidance per their requirements.

However, customers' preferences and standards constantly change in today's modernized economy. 

So, staying up-to-date with the latest customer service trends can lead to the best results. 

Read below to discover 8 effective methods to enhance your ecommerce customer service processes for business growth.

1. Implement Live Chat

Live chat has become one of the most popular customer service tools today. 

Adding a live chat feature to your website can significantly improve conversions by 3-5 times, making it a valuable asset for your business. 

With the help of AI and machine learning, a live chat feature can offer customers prompt responses and feedback to their inquiries or comments, without burdening your team with additional workload.

An even more significant benefit is that your customers no longer have to wait up to 24 hours to receive a response via email or message

They can now enjoy real-time support, which enhances their satisfaction rates and increases brand loyalty.


Besides, it is no surprise that numerous online vendors now favor utilizing live chatbots instead of phone support because of their superior effectiveness.

Even if you have a live customer service representative responding to customers, they can keep multiple chats going simultaneously, rather than being tied up on the phone with just one customer. 

In today's convenience-driven ecommerce market, it's essential to match your customer service processes to customers' expectations, and a live chat feature can help you achieve this.

2. Utilize Personalization

In today's world, everything seems to be customized and personalized to our unique needs, and customer service is no exception. 

Personalization has become one of the most widely-used techniques in the online space because it's a powerful tool for making customers feel valued and unique

Above all, customers want their online shopping experience to be seamless and easy, and personalization can help online stores achieve this. 

Customers appreciate not having to repeat themselves to multiple customer service representatives. 

By utilizing a customer service tool that tracks customer information, such as past purchases, your team can deliver personalized care tailored to each buyer's unique situation

This approach can help you to:

👍 Resolve issues more quickly

👍 Reduce the workload on your team

👍 And, ultimately, lead to a more satisfying customer experience


Wondering where to start from?

Here are some suggestions for improving the personalization of your customer support strategy:

1. Collect customer information — Utilize customer relationship management (CRM) software to gather consumer information about buying patterns, browsing habits, and demographics.

2. Use customer data to personalize interactions — Utilize the customer information you have gathered to tailor your interactions with customers. For instance, you could offer personalized offers or discounts or suggest products based on their past purchasing patterns.

3. Use customer names — In your communications, such as emails, newsletters, and chat interactions, address customers by name. This small gesture can help customers feel valued and recognized.

4. Customize your website — Adapt your website to your visitors' preferences and browsing habits. One way to engage customers is by displaying products and services that align with their interests and providing tailored offers that meet their needs.

5. Offer personalized support — Utilize customer information to offer individualized support. You could, for instance, provide support based on the customer's prior experience with your products or services or relevant resources to assist them in finding solutions to their issues.

3. Be Transparent

To improve the customer experience, it is vital to prioritize transparency.

Although it may seem obvious, many ecommerce stores overlook this aspect in favor of other features. 

Customers want easy access to information about their accounts, such as their order history, order status, and preferred payment method

For instance, following customers to view their billing activity and order history for several months or years can help retain their loyalty by demonstrating your store's transparency and openness. 

Implementing this easy optimization could significantly enhance your customers' experience with minimal additional effort.


Here are some additional recommendations for improving customer experience transparency:

1. Clear Communication — Start by clearly communicating product information, pricing specifics, policies, and any other pertinent information to customers in order to establish an open and honest line of communication.

2. Detailed Product Information — Offer thorough and precise product descriptions, specifications, and usage guidelines. Include pertinent information like ingredients, materials, measurements, and any potential restrictions. 

3. Transparent Pricing — Provide a detailed explanation of pricing structures, including the base price, taxes, fees, and other associated costs. It is crucial to avoid any unexpected or hidden charges and ensure that all pricing information is readily available.

4. Customer Feedback and Reviews — Consider providing platforms where customers can leave truthful ratings and reviews. It's important to showcase both positive and negative feedback as long as it follows respectful communication guidelines.

5. Privacy and Data Handling — Create strict data privacy policies and educate customers on how their personal information is collected, stored, and used.

4. Be Easy to Contact

An omnichannel strategy for your customer service team is an excellent way to improve the customer experience. 

Customers expect to have multiple options to reach out to your team, which should be convenient for them. 

These channels include phone, web, social media, and chat support options. 

However, it can be difficult to maintain consistent messaging across all channels when running an omnichannel customer support system. 

To avoid sending customers mixed or contradictory messages, the messaging should be customized for the given channel. 

For instance, the same script your phone support team follows will not be the same way your representatives respond to customers in Instagram DMs. 

Additionally, when customers are passed on from one channel to another, like from Twitter replies to the website, the customer shouldn't have to repeat their question or comment.


As we discussed earlier, this also falls under the same umbrella — personalize your customer support strategy and track interactions to provide timely and helpful support

The goal is to avoid frustrating customers and make it easy for them to contact you through various channels. 

So, investing in a system to manage customer interactions across all communication mediums is crucial.

5. Recognize Problem Areas

Setting up and monitoring KPIs (key performance indicators) across your enterprise is crucial to ensure steady customer satisfaction.

Without setting goals and tracking performance, your team may miss the mark without even realizing it. 

However, it's equally important to prioritize KPI tracking in a way that doesn't impede your team's efficiency


By monitoring valuable customer support and satisfaction data, you can gain insights into pain points throughout the customer journey and identify bottlenecks or joint issues customers raise. 

For example, pay attention to consistency in customer complaints. 

If you receive multiple calls daily about wrong items being delivered to customers, it's worth investigating the fulfillment process. 

By doing so, you can work on preventing future issues, improving customer satisfaction, and reducing the number of complaints. 

This approach enables your customer service team to focus on more complex issues rather than fixing the same problems repeatedly, which could be resolved through system improvements elsewhere in the business.

6. Reward Loyal Customers

Consider offering discounts or rewards to maintain engagement with your existing customers, whether through a loyalty program or after a complex customer interaction. 

As discussed earlier, attracting new customers is more costly than nurturing and retaining existing ones. 

Investing in incentivizing repeat buyers is worthwhile, particularly if they have expressed concerns or made complaints.

For instance, after resolving a negative experience, providing customers with discounts or coupons can be highly beneficial in several ways: 

  • Customer Retention - Providing discounts or coupons after resolving a negative experience shows that you value their satisfaction and are willing to go the extra mile to rectify any issues. 
  • Restoring Trust - It helps rebuild trust with the customer by showing that their concerns are taken seriously and that you are actively working to address them. 
  • Positive Word-of-Mouth - Satisfied customers are more likely to share their positive experiences with others. 
  • Reputation Management - Swiftly resolving negative experiences and offering compensation demonstrates your commitment to excellent customer service. 

However, relying on something other than this approach is very important, as it may give the impression that you're trying to buy loyalty. 

Instead, you should use this method to resolve any negative experiences a customer may have encountered efficiently.

For best practices, consider contacting the customer a few days later and offering them a discount or promotional code. 

This approach will help keep your brand at the forefront of their mind and contribute to maintaining their loyalty.

7. Be Flexible

Every online store should have policies and procedures for their customer service team to follow. 

This helps promote consistency across customer interactions and ensures that the team provides practical solutions. 

Despite these boundaries, it's not necessary for your team to always remain constrained within them

There may be scenarios where your team members could use some flexibility to help out customers in a way that the systems wouldn't permit in place. 

example-of flexibility

As we already established, it can be costly to acquire new customers to increase sales. 

Therefore it is advisable to focus on maximizing the potential of your existing customer base.

So, if your team can resolve the buyer's problem and keep them as a customer, it's likely a worthwhile investment. 

Thus, give your team the authority to make flexible decisions to keep customers happy. 

8. Respond Quicker

Speed and convenience are two trends that continue to persist in every industry.

This is especially true in the ecommerce industry.

According to 89% of customers , the quality of resolutions and the speed of customer service responses are some of the most crucial components of customer service.

It is recommended that you establish a customer service system that enables your team to respond promptly to inquiries across all channels.


For instance, if your team is limited to handling only chat and phone support, it might be wise to prioritize those channels over social media response teams until you have the resources to expand your team.

In most cases, it’s more important that customers receive quick responses and resolutions over a given channel rather than being available over a dozen different mediums, but not receiving a response for up to 24 hours. 

Fuel Ecommerce Growth with Myos

Clearly, customer service largely contributes to your customer retention and the overall customer experience. 

There are numerous ways to enhance your customer service beyond the above-mentioned tips. 

Nevertheless, these tips provide an excellent starting point to guarantee that you fulfill your customers' needs and expand your business efficiently.

Through each of these strategies, the throughline is that it's more efficient and profitable to keep your customers, rather than lose them and focus on acquiring new customers. 

Thus, it would help if you prioritized continuously improving your customer service to keep your customers happy and your business more profitable. 

And, aside from investing in your customer service processes, taking advantage of growth opportunities is a significant priority for most ecommerce businesses today. 

However, both endeavors require access to capital that many early-stage online stores lack. 

Thus, securing external forms of funding can be very valuable to ecommerce entrepreneurs. 

This is where Myos can help you out.

What is  Myos?


Myos is a company specializing in asset-based financing, dedicated to supporting the growth of businesses. 

Unlike traditional financing options that often have rigid criteria and may disqualify online sellers, asset-based financing offers a viable solution for merchants to secure the necessary funding in a timely manner. 

When partnering with Myos, online sellers can enjoy the following benefits:

💰 Flexible Funding Range — We offer funding options ranging from €10,000 to €2,500,000, providing the financial resources you need to support your business goals and growth plans.

💼 Streamlined Application Process — Our application process is designed to be efficient and hassle-free. 

With minimal documentation requirements, you can save time and focus on running your business instead of dealing with extensive paperwork.

📈 No Business History Required — Unlike traditional lenders, we don't require a lengthy business history to qualify for funding. 

You can access our financing options regardless of how long you've been in operation, giving startups and newer businesses a chance to secure the funds they need.

🤖 AI-Based Lending Decisions — Our lending decisions are based on advanced AI algorithms and future projections of your success. 

Rather than solely relying on past performance, we consider the products you sell, enabling a more comprehensive assessment of your business potential.

👥 No Personal Risk — When you choose our funding options, you won't bear any personal risk. 

We understand the importance of separating personal and business finances, providing peace of mind as you pursue your entrepreneurial endeavors.

These benefits make our funding options accessible, convenient, and tailored to the needs of businesses at different stages of their journey. 

Whether a new startup or an established enterprise, our flexible financing solutions empower you to achieve your business ambitions.

So why wait?

Get your non-binding offer from Myos today to boost sales and grow your business with asset-based financing. 

Keep Learning

9 Best Startup Business Loans: Compare Your Options

7 Stages of a Successful New Product Launch

Full Guide to Product Sourcing for an Ecommerce Business

Also interesting

This is some text inside of a div block.